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February 19, 2010

LMB COUNCIL MINUTES: SEPTEMBER 16, 2009

Filed under: COUNCIL MINUTES/REPORTS — laurelmountainboro @ 1:26 am

Borough of Laurel Mountain Minutes

Regular Monthly Meeting Held September 16, 2009

Present: Griffith, Holland, Snyder, Kinsey, O’Brien, Mayor Light, Solicitor Miller

Absent:

The meeting was called to order at 7:30 p.m. with a quorum present. The minutes of the August 19, 2 009 meeting were approved as amended. The following reports were submitted to council:

(NOTE: Treasurer’s Report not included online due to formatting problems. It is available through Borough Council members.)

Park Association Report:

Representatives of LMP, Inc were present to report on the Association’s financial condition. It was noted that 2009 was a difficult year for the park association; the association hopes to break even. Members have been looking into the possibility of grants but because the association is not a registered nonprofit, they cannot apply for funding from local sources. Solicitor Miller has offered his services to the association free of charge to file the necessary paperwork to see if the group can form a nonprofit organization. It was noted there are several problems with the pool’s filtration system and also a water leak in the kitchen of the Shelter House. The association is unable to cover the costs of these repairs at this time. Craig Miller and Gretchen Griffith and Amy O’Brien asked council if there is a possibility of increased funding for the pool during the 2010 budget year. It was noted that in order to provide additional funds, it would likely result in a tax increase for residents. There will be a meeting of association members in the next week and at that point further information will be available to council at the October council meeting. It is undetermined at this point if the association will be able to continue.

OLD BUSINESS:

Mayor’s Report: No old business

Municipal Services Committee:

Mr. O’Brien reported that Ramsey Excavating has completed the drainage project. In order to obtain the second installment of the grant, a representative of council must attend a workshop to be conducted by the Westmoreland Conservation District. Mr. O’Brien will move on this matter. The total project cost is $10,248.03 with the Conservation District Grant covering approximately 75% an amount not to exceed $7,830, with the borough matching the final 25% of the final project cost. Council has applied for a DCED grant but because there has no state budget adopted, it is unclear whether DCED will continue to exist or if it does, whether funds will still be available. When funds are available, the grant narrative will include the balance of funds required for this project plus the pillar/culvert work which will bring the total of the grant request to $5,000. Council will be notified Mike Reese’s office if and when DCED is once again able to grant funds.

Finance Committee:

Council approved the 2008 audit and authorized the advertising of the audits for 2006-2008.

Solicitor’s Report:

No information has been received to date on the borough’s unclaimed property claim.

Other:

Council again discussed the Comcast Franchise agreement. After additional discussion, a motion was made by Mrs. Kinsey, seconded by Mr. Holland to accept the Comcast Franchise agreement at the current rate of 3% and also a contract length of 5 years term, council also opted to retain the right to increase this franchise fee to the maximum 5% upon a 60 day written notice – carried.

Council discussed changes to the sewage agreement. These changes included references to funding of the project, engineering, capacity (taps available to Laurel Mountain Borough residents), and benefits assessment as discussed. These items will be changed in the contract and copies will be forwarded to council for review prior to submission to the Sewage Authority.

NEW BUSINESS:

Mayor’s Report:

During the month of August the police logged 5:28 in routine patrol time and responded to two calls, the first a suspicious person the second was in reference to a driver going 60 mph in the borough

Municipal Services Committee:

The potholes which have formed on roads will be filled by Mr. Holland and Mr. O’Brien during the next few days.

Finance Committee:

Ms. Snyder noted there is nothing significant in the budget report. Committees have been asked to consider budgets for 2010.

A Follow up will be done by Ms. Snyder regarding the payment of per capita tax by all borough residents.

Solicitor’s Report: No new business.

Other:

Council secretary requested that council consider adopting a records retention policy. Information on records retention will be provided at the October meeting for consideration.

CONTINUING BUSINESS:

Mayor’s Report:

Municipal Services Committee:

1. Conservation district funds

2. DCED Grant Status

3. Sewage Agreement

Finance Committee:

1. 2010 Budget planning

Solicitor’s Report:

1. Unclaimed property

Other:

There being no further business the meeting was adjourned at 9:50 p.m. 

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